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This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
IF YOU ARE A STUDENT your records are protected by the Family Education Rights and Privacy Act of 1974 (FERPA).
Federal regulations make clear that university Education Records and Treatment Records are excluded from coverage under the HIPAA Privacy and Security Rules. Accordingly, the FERPA regulations prescribe the federal rules that UHS must follow in protecting the privacy of a student's medical and counseling records. Of course, all UC facilities also comply with any applicable state laws and University policies regarding the privacy and confidentiality of records.
In addition to FERPA, there are other state laws that place additional privacy protections and disclosure restrictions on mental health and counseling records.
All medical information and records at the University Health Services are maintained under FERPA (Family Educational Rights and Privacy Act) and State of Ohio confidentiality statutes. Information in your records is used for treatment purposes and can be disclosed to individuals involved in your treatment. Disclosures from your medical record to individuals or organizations not involved in your treatment will be per a written, signed and dated request by you. There are specific exceptions when a written release is not required which include: review by accrediting organizations; judicial order or subpoena; and health and safety emergencies. In the case of health or safety emergencies disclosure of health information may occur to protect your health or the health of others.
You may contact UHS staff at (513) 556-2564 or the UC Director of Privacy at (513) 558-2733 if you have any questions or complaints.
FERPA also affords students the right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance OfficeU.S. Department of Education400 Maryland Avenue, SW Washington, D.C. 20202-5920
When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you
For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us. Tell us what you want us to do, and we will follow your instructions.
We typically use or share your health information in the following ways.
We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information.
We may not share information on any alcohol or drug use without your written permission or a court order except when it is needed by medical personnel in a medical emergency or needed for research, auditing or program evaluation.
Ohio law requires that we have your permission or a court order before we share the results of any HIV test or any diagnosis of AIDS or an AIDS-related condition.
We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, in our office, and on our web site. This Notice of Privacy Practices became effective October 1, 2014. This Notice of Privacy Practices applies to the following organizations: UC Health, LLC, University of Cincinnati Medical Center, LLC, Daniel Drake Center for Post-Acute Care, LLC, West Chester Hospital, LLC, and University of Cincinnati Physicians Company, LLC and all UC Health associates (collectively, “UC Health”).
Richard E. Lindner Center2751 O'Varsity Way, 3rd Floor Cincinnati, OH 45221-0010
Mail Location: 0010Phone: 513-556-2564Fax: 513-556-1337